Wedding and Events Booking Form and Conditions
Please be advised that all business with The Robert Morris Inn is carried out on the basis of our Terms and Conditions
CONFIRMATIONS
All bookings will be considered definite when confirmed in writing, email or fax together with a deposit of 10% of the known costs of the event or per person based on the event details, our minimum numbers along with the Terms & Conditions duly signed. We accept reservations up to 24 months in advance. There is a 18% reduction on this price for weddings mid-week between December and February.
We can hold a provisional reservation for you for a maximum of 14 days
EXCLUSIVE USE
Weddings and private events can be reserved on the basis of "exclusive use". For the avoidance of doubt "exclusive use" contracts the client to private access to the entire property and grounds with the express exception of Salter's Tavern unless specifically agreed. For 24 hr bookings Exclusive use is from 12 noon on day one through to 11am on day two. For 48 hr bookings Exclusive use is from 3pm on day one through to 11am on day three.
MENUS
For parties up to 14, full menu is available, 15 -24 three choices to each course and 25 and over, a set menu, with one selection to each course. Special dietary requirements can be accommodated in addition. We allow a 30% discount from our full menu prices for children between 2 & 10 years of age. If customer menus are printed incorrectly the Management reserves the right to withdraw them.
NUMBERS
We request a firm indication of numbers 4 weeks prior to a function and final numbers 3 weeks prior.
This final figure will be the amount charged should numbers reduce unless a minumum number for charging has been agreed in advance.
The maximum capacity for a Wedding Banquet is set at 70 total guests seated in the main restaurant and 88 total guests if seated in the Tred Avon Room in addition to the main restaurant.
Unless specifically agreed the minimum numbers accepted for a Saturday or a Friday are 70 adult guests and on a Sunday 50 adult guests, if numbers fall below this a full charge for 70 or 50 adult guests will be made for both food and drink.
PAYMENT
A Pro Forma invoice will be sent out after the firm indication of numbers, 4 weeks prior to the event; this is due for payment 3 weeks prior to the function and is based on the final numbers given. This payment must be made by Cash, Check or Bank Transfer. Failure to meet these payment terms may result in your function being cancelled.
Please note that the balances of all bills are to be settled at the time of departure.
Please note that we do not acknowledge post-dated cheques.
WINES
Please note, when a 'glass' is referred to within our premises, this equates to a 125ml glass for Champagne and 175ml for Wine.
PRICES
Until such time as this contract has been signed by both parties, prices can be subject to alteration without prior notice. We reserve the right to increase prices in the event of circumstances beyond our control.
We do not provide changing facilities, however a bedroom can be reserved at the normal bedroom rate if this facility is required.
GRATUITY
Due to taxation changes we are unable to include a charge for Gratuity. We can add what you instruct us to, or you may leave a gratuity entirely at your own discretion.
FINISHING TIMES
The latest finish time is 1am Friday and Saturday and 12 midnight Sunday through Thursday, and the Bar will close half an hour prior to the finish of the function. The Residents Lounge will be open to residents only for drinks once all non-residents have vacated the building and grounds of the Robert Morris Innl. This Bar will remain open until 2am; we do however request that all public areas are vacated by 2.30am. We support responsible drinking and as such we would remind guests that we may refuse service of alcohol at any time, without giving a reason.
ENTERTAINMENT AND DISCOS
Noise levels, which may be monitored, must not exceed 95 decibels; if entertainers continue to fail to stay within this limit we reserve the right to disconnect the power supply. It is the responsibility of the client to ensure any entertainers using electrical equipment have the appropriate safety certification. If in the opinion of the management the equipment is unsafe we reserve the right to disconnect the power supply. It is also the responsibility of the client to ensure that all entertainers have public liability insurance. Please advise your Bands or Discos that they must leave no later than 30 minutes after the end of the function.
EQUIPMENT & PROPERTY
Client own equipment and property is brought into The Robert Morris Inn at their own risk. The Inn accepts no liability for loss or damage. Wedding presents must be removed from the premises, as the company cannot accept these items for safekeeping.
DAMAGE
Clients are responsible to any damage caused by clients, their guests, agents or employees.
AGENTS
Should a client enter a contract with The Robert Morris Inn through an agent, the agent acts for the client and it is the client's responsibility for the payment of The Robert Morris Inn account.
BEDROOMS
Bedroom check out time is 11.00am. To allow staff time to service the rooms the earliest check in time is 3.00pm.
We cannot guarantee access prior to this time, though will do our best to accommodate an early check-in if at all possible.
WEDDING & FUNCTION CANCELLATIONS
Cancellation 12 calendar months prior to the function: Full refund of deposit unless specified otherwise
Cancellation 6-12 calendar months prior to the function: Deposit is retained and 50% payment for exclusive use due unless facilities are re-sold at the same rate
Cancellation 2-6 calendar months prior to the function: Deposit is retained and full payment for exclusive use due unless facilities are re-sold at the same rate
Cancellation less than 2 calendar months prior to the function: Total Function Charge due and deposit retained. Charges will be based on our minimum numbers.
We impose cancellation charges in all circumstances and you therefore may wish to consider purchasing an appropriate insurance policy, which covers your function.
CONTRACT
When a booking is confirmed in writing, by email, fax or with a credit card number, a contract is deemed to exist. Where a prospective Bride and Groom have both signed a contract they are jointly and severally responsible for payment of invoices and any cancellation charges.
No deviation to our published terms and conditions can be accepted unless confirmed in writing by the CEO of Innspiration LLC.
Please complete and sign this document and return to The Robert Morris Inn.
A countersigned copy will be returned to you.
THE ROBERT MORRIS INN
PO BOX 40
OXFORD
MARYLAND 21654
USA
TELEPHONE: 410 226 5111
FAX: 410 226 5744
EMAIL: enquiries@robertmorrisinn.com
Innspiration LLC trading as The Robert Morris Inn
